General Overview 

• To perform general administrative career functions in the school  
• To support student with their 1:1 careers interviews 
• To provide general support for careers under the direction of the Assistant Principal Careers 
• To perform a varied range of administrative and clerical tasks as needed across the Careers Department. 

            Job Description 

To work within the careers department, supporting the careers officer and the Careers Assistant Principal (AP)  

To execute tasks assigned by the AP in a timely and competent manner, including but not limited to: 

Organising students’ careers meeting agenda, this should be continually updated reflecting attendance and available to staff, HOY’s etc. 

Student’s action plans to be uploaded weekly to SharePoint so students can access.  

Weekly timetables to be drawn up for the meetings and shared with both the careers advisors and the person in charge of the school weekly newsletter. Timetables need to be checked against any exams/school trips/absences/etc. 

Where needed setting up Teams meetings with a remote careers advisor and helping the students access the teams meeting at the correct time. 

Careers meetings to be communicated to students and parents the week before the student's meeting. 

Reminder alert to be added to register system (Arbor) and online platform (Firefly) 

Checking students have attended their careers meetings and potentially collecting them if not present at allocated time. 

If student is absent for their meeting, rearranging this and communicating this as above. 

Assisting in the organisation of careers events across the school. This will include communicating with external providers and organising their visit to the school. 

Liaise with the AP in charge of organising year 10 mock interview day to help facilitate the event's smooth running. This will include the set up on the day. 

Liaise with the AP & Careers Advisor to help with any suitable careers’ events & trips.  

General support and updating of student careers records held manually and in the school’s management information system/careers system 

To support data entry and filing of student records and archiving.  

To ensure contact with parents and the local community is friendly, supportive, and professional. 

To attend regular meetings with AP to gain support & discuss upcoming events. 

General: 

All employees are expected to show a responsible attitude to health and safety issues and have due regard for their personal safety and that of others. 

To participate in the performance and development review process. 

To take personal responsibility for own learning and training opportunities in discussion with the line manager. 

To comply with individual responsibilities, in accordance with school’s health & and safety policy and with other statutory requirements. 

Ensure that all duties and services provided are in accordance with the school’s Equal Opportunities Policy. 

The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment. 

Undertaking any other duties, appropriate to the grade, which may be required, as directed by the Principal. 

Commitment to supporting the ethos, aims, and core values of the school. 

  The Job Description is not necessarily a comprehensive definition of the post. The person in the  

  post may also have to carry out other duties as may be necessary from time to time within the  

  context of the job, skills and grade. 

  The Job Description will be reviewed regularly and may be subject to amendment from time to time 

  after consultation with the post holder and without changing the level of responsibility of the post. 

  Person Specification 

  Essential 

Working experience of Arbor & Microsoft TEAMs/ SharePoint 

Experience of working directly with students would be beneficial 

Be a great team player and able to work alone 

Attention to detail 

Be proactive, well organised and efficient 

Be organised and efficient 

Having an understanding of safeguarding issues and promoting the welfare of young people. Also willing to undertake training. 

  Desirable  

Previous experience and/or working in the school, but not essential as training will be given.  

GCSE (or equivalent) at grades A* to C in English and Mathematics and education to A-level as a minimum, higher education is preferred.